how to change signature in outlook

To customize signature in Outlook, you must know how to change signature in Outlook. The signature feature in Outlook used is a great way to share your contact information with your clients. You can easily add new or edit previous email signatures in Microsoft Outlook. In today’s post, I will tell you how to change your signature in Outlook. Having a good signature will make you appear more professional. Here, you’ll learn to change your signature in Outlook on the desktop version, web version, and mobile app. Let us check out how to change signature in Outlook more in detail.

How To Change Signature In Outlook?

You can easily learn how to change signature in Outlook by using the following methods.

  • By Using Outlook Desktop App
  • By Using Outlook On The Web
  • By Using Outlook Mobile App

You first need to add your signature once if you want it to show at the bottom of your emails. In MS Outlook, we can create multiple signatures. This allows us to use a different signature for each email account. Using the Outlook desktop and mobile app, you can easily change it and set it as your default signature.

Without wasting much time, let us now check out how to change your email signature in Outlook Windows.

Change Signature In Outlook Desktop App

Most people prefer using Outlook on a Windows PC. Follow these steps to know how to change signature in Outlook desktop.

  1. Launch the Outlook app on your PC.
  2. From the Outlook menu bar, select the File option.
  3. Select Options from the File sidebar.
  4. The Outlook Options dialog box will appear on your screen.
  5. From the Outlook Options window, select Mail.
  6. Now, click on Signatures to open the Signatures and Stationery configuration window.
  7. From the Email-signature tab, select the signature you want to change.
  8. Make changes to your signature in the Edit signature text box.
  9. You can use a simple editor tool to use any font style or add pictures to your signature.
  10. Now, go towards the Choose default signature section.
  11. Here, choose the new messages or the replies/forwards messages options.
  12. From these drop-down menus, select whether this signature will be used for new messages or not.
  13. Click on the OK button when you’re done to save your new signature.

Thus, your signature is now changed successfully. You can follow the same procedure to know how to change signature in Outlook 365.

Change Signature In Outlook On The Web

You can use Outlook on the web for editing a signature. Follow these steps to know how to change signature in Outlook Web.

  1. On a web browser, visit www.outlook.com.
  2. Now, sign in using your Microsoft account details.
  3. Click on the settings gear icon located at the top right corner of your screen.
  4. Then, scroll down to choose View All Outlook Settings.
  5. From the pop-up window, select Mail.
  6. Then, click on Compose and Reply to the right.
  7. From the drop-down box, choose the signature you want to change.
  8. In the Editor box, make changes in the selected signature.
  9. When you’re done, click on the Save option to save these changes.
  10. Click on X to close the settings window.

In this way, you can easily edit your signatures on Outlook web when you don’t have the app on your computer.

You can keep on reading to know how to change signature in Outlook App.

Change Signature In Outlook Mobile App

Editing email signatures in the Outlook Mobile app is similar to the desktop app. Follow these steps to know how to change your email signature in Outlook on iPhone.

  1. Install and launch the Outlook app on your phone.
  2. Tap on the menu icon in the upper left corner of your phone screen.
  3. Now, tap on the Settings gear icon in the menu.
  4. From the Settings menu, scroll down to tap on Mail.
  5. In the Mail section, tap on Signatures.
  6. Select the signature you want to edit.
  7. Make changes in the selected signature by using the Edit signature box.
  8. Tap on the tick mark sign to save your changes.

You can use the same procedure if you’re using the Outlook app on an Android device.

Change Signature In Outlook Mac

Apart from Windows, you can even update your Outlook signature via macOS. Follow these steps to know how to change signature in Outlook Mac.

  1. Launch the Outlook app on Mac.
  2. From the Outlook menu, select Preferences.
  3. In the Outlook Preferences tab, select Signatures.
  4. In the Signatures window, go to the Edit Signature section.
  5. From the list, select the signature you want to change.
  6. Make your changes in the Signature text box.
  7. Now, go towards the Choose default signature section.
  8. Here, choose the new messages or the replies/forwards messages options.
  9. From these drop-down menus, select whether this signature will be used for new messages or not.
  10. Click on the OK button when you’re done to save your new signature.

The edited signature will now automatically appear in every email you send.

Change Signature In Outlook Email Messages

While creating a new email, you can easily change the signature whenever you like. Follow these steps to know how to change signature in Outlook email.

  1. In Outlook, click on New Email to create a blank email message.
  2. From the Message tab, click on Signatures.
  3. From the drop-down menu, again select Signatures.
  4. This opens the Signatures and Stationery configuration window.
  5. Select the signature you want to change from the Select Signatures to Edit section.
  6. Make changes to your signature in the Edit signature text box.
  7. You can use a simple editor tool to use any font style or add pictures to your signature.
  8. Click on Ok when you’re done editing your signature.

This edited Outlook signature will now be saved and can be used for all new email messages.

Add Signature In Outlook 365

You can follow these steps to know how to add a signature in Outlook/Outlook 354.

  1. In Outlook, click on New Email to create a blank email message.
  2. From the Message tab, click on Signatures.
  3. From the drop-down menu, again select Signatures.
  4. This opens the Signatures and Stationery configuration window.
  5. Select New from the Select Signature to Edit section.
  6. Type a new name for the signature in the New Signature dialog box.
  7. Then, compose your signature in the Edit Signature text box.
  8. Here, you can change fonts, font colors, sizes, and text alignment.
  9. Now, go towards the Choose default signature section.
  10. Here, choose the new messages or the replies/forwards messages options.
  11. From these drop-down menus, select whether this signature will be used for new messages or not.
  12. Click on the OK button when you’re done to save your new signature.

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FAQ

How Do I Change My Signature In Outlook 2021?

Create and add an email signature in Outlook.com

  1. Sign in to Outlook.com and select Settings. > View all Outlook settings at the top of the page.
  2. Select Mail >Compose and reply.
  3. Under Email signature, type your signature and use the available formatting options to change its appearance.
  4. Select Save when you’re done.

How Do I Change My Signature In My Emails?

Manage multiple signatures

  1. Open Gmail.
  2. At the top right, click Settings. See all settings.
  3. Under “General,” scroll to “Signature” and click the signature you want to edit.
  4. Use the text box to make your changes. To change the signature name, click Edit .
  5. At the bottom, click Save Changes.

Why Can’t I Change My Email Signature In Outlook?

This issue might occur if you access your Office 365 email account in Outlook. If you cannot change or add a new email signature, this is most likely caused by a certain value entered into Registry. It has nothing to do with Office 365 Administration, it is entirely dependent on Microsoft Window’s functionalities.

How Do I Change My Signature On Outlook 365?

Once you have logged into your Office 365 Account (Outlook).

click FILE in the top menu. Note: Multiple signatures for one email account are not supported.

Click Mail.

Click Signature.

Click New -The New Signature Box will appear, type your First and Last Name, then his OK.

How Do I Transfer My Signature?

If you want to forge a signature using tracing paper, first place the sheet of paper over the original signature and lightly trace it with a pencil. Then, place the tracing paper over the space you want to copy it to, and go over the signature a little harder with a pencil to imprint the signature

Conclusion

By reading my above post, you’ve got to know how to change signatures in Outlook Windows 10, Mac, and mobile apps. Outlook’s email signature feature allows you to add a quick summary of your contact details in every email. This makes sure that your recipients can reach you easily. The process of editing your signature details is very simple. You can easily design and change your Outlook signatures whenever and wherever you want! This editing can be done in the Signatures and Stationery dialog box. After understanding how to change signature in Outlook, editing an existing signature is now an easy task!